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A. Rey of Hope

Time Management

Record it, Review it, Renew it - Managing Your Lists

Do you make lists? I do. Grocery lists, packing lists, party-planning lists, to-do lists…my list of lists goes on and on! 

The basic rules of list-making are to record all the pertinent information, review the list regularly in order to utilize it well and finally to renew or update the list as items are crossed off and new ideas need to be captured.

Yet, Sometimes, even with the best of lists, it can feel like time is galloping out of our control and we are merely trying to stay on the horse that is our crazy schedule – never mind the style points! 

When it comes to lists, there are some challenges that seem to be universal. Here's..well yes, a list! of some common hurdles:

  • Keeping track of the lists we make
  • Having incomplete or disorganized lists that let tasks get lost in the shuffle
  • No coordination of tasks and commitments between family members
  • Procrastination - moving the same items from list to list and never getting them done

Click here to read about tips and tricks that will keep you on the horse and set the pace that works for you. 




Free Time


My friend Sue:  Do you have any free time to get together this month?

Me:   'Free' time?  No, I don't.
(I am a busy person. I have my own business - two, in fact. I write a monthly column for an online newspaper. I volunteer on the board of my professional chapter. I have a husband, three kids in their twenties - still testing their wings, I play in a handbell choir at a nearby church. I have a home...and a dog....and I'm speaking at the Philly Home Show this month!)

Me:  Send me a couple of dates and we'll set something up.

No, I don't always schedule my free time, but I have to say that when all the responsibilities of my life are at their max, scheduling my fun is one way that I ensure that it happens!

Being organized is not one of my life's goals. It is, rather, the way in which I support all the things in my life that are goals.  And, time management is one of the most important organizing techniques that I use.

I start by making sure that all my recurring commitments are clearly blocked out on my calendar - chapter meetings, bell choir rehearsals, conference calls.

Then, I make sure that deadlines are added - blog and article submission due dates, membership renewal dates.

I keep all of my work appointments on the same calendar with personal ones so that I don't double-book my time.  (I use different colors for work, personal and NAPO activities)

And, I set up reminders on my computer and mobile devices.

This may sound like a lot of work but the bulk of the time is spent in the set-up. If you use an online calendar like I do, this work is easily automated and can be changed on-the-go.


Using my schedule in this way helps me make my Busy life, a Full one - and that is worth my time. Because, its not about the time, it's about the Times of my Life.

I'm looking forward to my lunch with Sue on January 23rd.


Close, But No Cigar




Remember that saying, "Close, but no cigar"?  In other words, you've played the game, but didn't quite win the prize.

How often do you come close....close enough....almost there.......but notquite?  I got home today from babysitting for my niece and nephew in Maryland for the weekend.  Soon after I came into my house, I brought my weekend travel bags upstairs, unpacked and put it all away. 

Unpacking for a trip of any length is normally attended to pretty quickly in our house.  Yet, I know this is not the case for many and I can understand why.  It's so much easier to drop everything once you get home, walk away and leave it to think about another time. 

Or is it?  Is it really easier when you can't find your favorite pants and search the entire house before realizing that they're in the suitcase from your last trip?  Is it easier to step around your travel bags every time you cross your bedroom?  Is it easier to use toiletries out of your carry-on bag as if you were a tourist in your own home?  Maybe.  Maybe not. 

Aside from travel bags, think about what other items in your home that you come "close" with without actually winning the cigar?  Do you put your jacket or shoes down near the closet but not in it?  Do you put your jewelry down on your dresser instead of in it's box or holder that's only inches away?

Go ahead, take that extra step and win the cigar this week!


Managing a Planner

One of the most important parts of each January for me is setting up my new planner.  Although I like the tactile feel of maintaining a paper planner at my home, I am one of those people who loves technology so I also use an electronic calendar.  


My choice for electronic calendar programs is to use Google Calendar.  This gives me the ability to log in to Google from any location to access it, as well as so many other functions.  I "share" my Google Calendar with my husband and my college-aged daughter.  This means that their appointments show up on my calendar, and mine on theirs.  Each of us has a different color so that it's easy to spot who's doing what.  With busy lives, this makes planning group activities much simpler. 

Google Calendar gives me the ability to hide some calendars from sight so that I can just look at my appointments without distraction.  I also use a different color for my personal appointments and my business appointments.  Having access to my Google calendar on my Droid phone gives me the ability to add, check and change appointments on the go.

Although it allows for adding "tasks", I prefer my paper planner for that.  I keep a running list that gets updated each week, checking off tasks as they are completed (don't you just love checking off a list?!) and carrying over unfinished and recurring tasks to the next week.  Keeping my to-do lists in my planner ensures that I can find them and check in with them regularly.

How do you keep up with your agenda?


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